A password manager for small business is a vital tool for balancing convenience and security in today’s digital landscape. By streamlining password sharing and ensuring strong cybersecurity measures, small businesses can protect their sensitive data while maintaining efficiency.
This article examines the challenges small businesses face in balancing convenience and security when adopting cybersecurity measures including password management. It explores the benefits of using a password manager like Passpack to simplify team collaboration and ensure strong password security across all their digital assets.
The Challenge: Convenience vs. Security in Password Management
When it comes to password management and sharing, small businesses often find themselves caught in a dilemma between convenience and security.
Some sacrifice security for convenience, believing a password manager app is too sophisticated for their employees to use efficiently. Small businesses are typically less formal environments with little if any staff cybersecurity education, which only heightens the risk of a data breach caused by poor password hygiene.
Yet many SMB owners think, everyone here trusts each other, and a password manager will only add another layer of bureaucracy. Plus, the hackers aren’t looking for us; we’re too small to be a target. So, they continue to use insecure means of password sharing like handwritten lists, sticky notes, unencrypted emails and text messages, or storing credentials in unprotected PC web browsers, exposing the business to all manner of cyberthreats.
Others choose security over convenience no matter how many roadblocks it throws up for users. They are willing to pay the price of employee inefficiency to guarantee data security. They recognize the consequences of poor access control and password management and that the business may one day be audited for compliance or targeted by cybercriminals. Yet they may believe the best password managers are too complex for the average user. These SMB owners think, too bad. I’m erring on the side of caution. They’ll learn how to use it and we’ll deal with the inconveniences.
Get the Best Password Manager for Small Business: Passpack
But what if it didn’t have to be that way? What if there was a password management solution that didn’t force SMBs to choose between security or convenience? There is.
Passpack balances robust password creation, encryption, and secure sharing capabilities for Administrators with the user-friendly tools and simplified workflows required by SMB users. It is a solution for both efficient password management and improved team collaboration in one easy-to-use platform.
At some point, SMB team members are going to have to share passwords and credentials such as PINs and account numbers with each other to access protected online resources so that the team can function more efficiently, or simply continue to function in the absence of a key member.
Passpack, while effectively servicing enterprise organizations, also has been built with the small business user in mind. Whether a credential is needed to handle a customer request, place an order, post to social media, update a patient record, make a payment, submit a claim, or change prices on the website, Passpack makes it easy for users to create, manage and share passwords securely with simple tools and workflows to access online resources.
As a business grows, SMBs need efficient ways to on-board new employees, share credentials with remote or temporary team members, change user permissions, and modify team make-up. Passpack solves these challenges and more to enhance collaboration without adding complexity.
Top Features of Passpack: The Password Manager for Small Business
With Passpack, SMBs don’t have to worry about the application overwhelming technically challenged users. Here’s how Passpack takes the guesswork out of secure password management:
- Multi-user access. All authorized team members have 24/7 access to approved online resources, and users can launch services using any device or operating system they are familiar with from anywhere with a web connection.
- Centralized storage. Passpack is scalable and cloud-based with all data stored in ultra-secure SOC2-certified data centers – there’s one digital vault for all company credentials.
- Centralized administration. The designated Passpack Administrator has 100% visibility into all password-related activities. The Admin sets policies that are enforced consistently across the organization rather than leaving team members to their own practices. For example, Passpack includes a random password generator that does the work of creating passwords that meet company thresholds for credential length and strength, ensuring best practices.
- Role-based access controls. Admins can organize users into discreet teams and manage permissions individually according to job function or location. Give users access to only the resources they need, limiting password “creep” and avoiding confusion.
- Administrator password ownership. Admins can acquire and take ownership of specific passwords from users as needed.
How Passpack Automates Password Management for Small Businesses
In addition to these advantages, Passpack offers a number of features that enhance security and simplify team password sharing without any further end-user prompting:
- Session Time & Lock Out Time. Admins can set a period of inactivity between 5 minutes and one week. Users will be logged out of Passpack automatically in case they forget.
- End-to-end encryption. All password and credential sharing messages between team members and Admins are encoded using AES 256-bit encryption to ensure the integrity of data while in transit and at rest.
- Automatic updates. When a password is added, changed, or deleted by any team member their permissions are updated without any action on their part.
- Zero Trust Architecture and Packing Keys. Passpack is built on a Zero Trust Architecture. No one at Passpack can access customer data. This is achieved through Passpack’s unique Packing Key technology – an encryption key controlled by the user.
Invest in Your Business. Invest in Passpack.
Sooner or later, you’re going to need a password manager – or wish you had one – either due to the increased volume of credentials your employees must use and share, industry compliance regulations, to remedy team inefficiencies, or worst case: as the result of a cyberattack traced to poor password management practices.
Weak passwords are one of the leading causes of security breaches. Adopting a password manager today sets the foundation for strong cybersecurity policy across the organization going forward. But that doesn’t mean the app you choose can’t be user friendly. That’s why we say Passpack should be your first line of cyber defense.
With the Teams Plan starting as low as $1.50 per user per month, Passpack is an ideal choice for SMBs – it’s as easy to use as it is affordable. Invest a few dollars to protect your SMB today against the big payouts and damages from the cyberthreats of tomorrow.
Need more incentive? Try Passpack risk-free. Sign up for a no-obligation 28-day free trial of the Passpack Business Plan and see how Passpack balances convenience with security.